Employees List in your Payroll Software

Elite Payroll Software is designed with small business in mind.

You can add, edit, or delete, employee information or list pays for employees on the Employees window.

 The Hours column displays how many hours the employee was paid for in the last pay run.

 The Last Paid column displays the date the employee was last paid.

 To get a list of pays for one employee, click to select the employee and then click Show Pays.

Sorting the employee list

When you view the Employees List, you'll notice a blue arrow in one of the headings. This arrow indicates which column the employees are being sorted by, and what order they are being sorted by.

Example If the No. column has the blue arrow in it, the employees list is sorted by employee number. With the arrow pointing up, the list is sorted in ascending order, which is lowest number to highest. With the arrow pointing down, the list is sorted in descending order, that is highest number to lowest.

 If you wish to sort the list by surname, click on the Surname heading to get the list in a-z order. If you wanted z-a order, click Surname again.

To change the sort column, click in the heading of the column you want to sort by. By default Elite Payroll Software will sort in ascending order. To sort in descending order, click the column heading again.

Finding an employee

You can find an employee by clicking on the column heading to sort by that column and then scrolling down, but if you have a lot of employees, you may want a quicker method to locate the employee on the list. Elite Payroll Software provides an additional way to quickly find an employee—using the Scroll bar. When you click and hold the mouse button down on the button in the scroll bar a window will appear displaying the position on the column selected for sorting.

Viewing an employee's Pays

To view an employee's pays you can either click with the right mouse button on the employee's name, or select the employee and click Show Pays. The List Pays window is displayed.

Adding an employee record

The Employee Wizard is the easiest way of creating a new employee record. It takes you step-by-step through the process of adding an employee and ensures that you complete all of the required details. For further details, refer to Employee Wizard.

If you prefer, you can add an employee through the Employees list:

1 From the Lists menu, choose Employees.

2 Click Employees>New. The Add Employee window will be displayed.

3 Starting with the Personal Tab, complete all sections of the Add Employee window. Note that you won't be allowed to save the details until you have entered the minimum required details.

 If you have access to a scanner you can add a photo to each employee record. To add a photo, click on the Employee Photo box, then select Add Photo Locate the scanned in photograph, click on it and click OK.

4 Press F1 to bring up further help for each tab, or refer to the following:

Editing an employee record

1 From the Lists menu, choose Employees.

2 Double click on the employee name, or click to select the employee name and then click Employees>Edit.

3 Click on the tab that you want to edit details in.

4 Press F1 to bring up further help for each tab, or refer list of topics above, under To Add an employee.

Deleting an employee

If a pay has been processed for an employee, the Delete button will be disabled, and you won't be able to delete the employee. To delete an employee record, click on employee name so it is highlighted, click Employees>Delete and then click OK to confirm that you want to delete the employee record.

Viewing Reports

Click Reports for a list of related reports.

See also

Creating an employee

Reinstate Employee

Terminate Employee